Terms in Tenancy Agreements

07 August 2023

Details in Tenancy Agreements

A lease, a contractual agreement often called a tenancy in the lettings industry, grants a tenant exclusive possession, for a term, at a rent and should contain details relating to:

  • Parties: full names and addresses of all parties to the agreement i.e. all landlords and tenants
  • Property: the property being let. Any areas, outbuildings or rooms that are excluded must be noted
  • Length of tenancy: a statement of length of term
  • Price: the amount of rent, together with the frequency and date of payment, to whom it will be paid and method of payment.

The Forfeiture Clause

A forfeiture clause relates to how the landlord can regain possession if the tenant breaches the lease terms, also known as the right of re-entry clause. The clause itself does not allow a landlord or agent to repossess a property, but it must still be included in a tenancy agreement because it is necessary to formally warn the tenant what may happen if they breach the tenancy agreement. The landlord could then start proceedings to take the property back in the event of a breach.

The Deposit Clause

There must be full deposit details, including amount (usually equivalent to one month’s rent), how the deposit is held, by whom, what the deposit is held against, whether or not the tenant receives any interest, conditions for its return, and what the process is if there is a dispute.

The Housing Act 2004 made changes to the holding of deposits for AST Housing Act 1988 tenancies, which must be held in an insured scheme or a custodial scheme (see Tenancy Deposit Schemes). For tenancies that fall outside of this, deposits can be held by landlords or agents. An agent can hold a deposit as a stakeholder or an agent for the landlord.

Obligations of Landlords and Tenants

Tenancy agreements should contain details of obligations for both tenants and landlords e.g. tenants must pay their bills including council tax and utilities. Some obligations are implied and may not be stated in the tenancy agreement e.g. allowing the landlord to inspect the property. An implied obligation for a landlord would be to allow the tenant quiet enjoyment and insure the building and the landlord’s contents.

Break Clause

Break clauses can be in any type of fixed-term tenancy agreement. They are mainly found in fixed-term assured shorthold tenancy agreements.

A break clause usually specifies the form and length of the notice required to end the tenancy. Unless the break clause provides differently, the right to break is exercised by serving a written notice.

Additional or Non-Standard Clauses

Additional or non-standard clauses can be included in tenancy agreements, but any such clauses must refer to the standard clauses they relate to. Landlords cannot use additional or non-standard clauses to contract out of their statutory obligations.

An agent can review and negotiate the terms of non-standard clauses but it is a very specialised area. It may be better to recommend the lease is reviewed by a solicitor.

Care must be taken when dealing with option to renew clauses so that they do not become perpetual.

Coporate Tenants

Corporate tenants may wish to use their own tenancy agreement. The landlord should be made aware that the agreement should be checked by an expert to protect their interests.

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This is article is published by Domus Estate and Letting Agency Software.

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